Beware of 'This isn't how I'd put it' 

When you’re in review mode, do you ever get that gut reaction of ‘This isn’t how I’d put it’?

For most of us, that’s our cue to turn on track changes and edit the other person’s writing.

Instead, first ask a few more questions.
 

‘Is it a problem?’ 

It might not be. It might not need changing. Is the reason you reacted because that person’s writing style is a bit more formal or informal than yours? That’s not necessarily a deal-breaker.
 

‘Does it sound like our organisation?’ 

If it does, great – leave it. A writing style that matches your organisation’s values is usually on point, even if it doesn’t sound like you personally.
 

‘Does this communicate well with the reader?’

If yes, great – leave it. 

If no, this is where you’re being helpful when you make changes. 

• Rather than thinking ‘How would I put this?’ 

• Think ‘How would I say this to this particular audience?’ 

Now you’re cooking with gas! 
 

Why does this technique work?

It helps us trigger-happy editors – and I’m definitely in this group! – to be more objective about our edits. We’re focusing on our organisation and the readers rather than our personal preferences.